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1. Rate Structure

Reference Number: AA-00466 Views: 3261 Created: 2011-11-25 10:48 Last Updated: 2018-09-12 19:23 0 Rating/ Voters

In this section

The Rate Structure tab

Maintaining Rate Structures 

To add a Rate Structure

To edit a Rate Structure

To delete a Rate Structure

Summary

 

The Rate Structure tab

 

Rate structures specify the varying lengths of time of hire for your vehicles and are tied directly to your rates. You should first set up your rate structures before defining actual vehicle rates. However, before defining your rate structures, you should already have an idea about the rates you will charge on a daily basis.

 

Rate structures are normally defined for the number of days a vehicle may be rented. If you also charge hourly rates aside from daily rates for your hires, you need to define hourly rate structures as well. Hourly rate structures are defined under the Hourly Structure tab of the Rate Structure program (see Hourly Rate Structure).


The following getting started video shows the basics of editing/ adding rate structures; Adding/ Editing Rate Structures.

 

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Maintaining Rate Structures

 

Rate structures are maintained in the "Rate Structure" program within the System Setup menu (See Fig. 1). 

 


Fig. 1. The Rate Structure page

 

To add a Rate Structure

 

1. Click the System Setup menu icon.

2. Click the Rate Structures program icon.

3. Click "Add Rate Structure" (see Fig. 2).

 


Fig. 2. Click Add Rate Structure

 

4. On the New Rate Structure page, enter the Rate Description, then enter a number on the From Day and To Day boxes.  

 

The numbers that you enter on the From and To Day boxes are the effective days for the new rate structure. For example, if you want to define a rate for Days 1 to 6 of the rental, enter 1 on the From Day box and 6 on the To Day box.

 

Note: For open-ended rate structures, a zero must be entered on the To Day box e.g. for a rate structure that will be in effect from day 15 onwards, the value in the From Day box must be set to 15 and the value in the To Day box must be set to 0. 

 

5. Click Submit to save the record and close the New Rate Structure page (see Fig. 3). 

 


Fig. 3. Click Submit to save the record

 

On the main Rate Structure page, you'll see the record added to the list of rate structures. 

 

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To edit a Rate Structure

 

1. Click the System Setup menu icon.

2. Click the Rate Structures program icon.

3. In the Rate Structures table, click the record you want to edit (see Fig. 4).

 


Fig. 4. Click the record to be edited

 

4. To edit the rate structure, follow steps 4 and 5 in To add a rate structure

 

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To delete a Rate Structure

 

1. Click the System Setup menu icon.

2. Click the Rate Structures program icon.

3. In the Rate Structures table, click the red rubbish bin icon under the Delete column to delete the record (see Fig. 5).

 


Fig. 5. Click the red rubbish bin icon to delete the record

 

4. Click Yes on the confirmation message to delete the record (see Fig. 6). 

 


Fig. 6. Click Yes to confirm deleting the record

 

In the Rate Structures table, the record you just deleted will no longer appear.

 

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Summary

 

This article details the Rate Structure tab, where information on how rates will be computed is set up. Like other maintenance pages in RCM, the Rate Structures page allows you to add, edit, or delete record entries.

 

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