In this section
Extra Fees tab
Extra Fees are additional charges that are added to bookings
when making a reservation (see Fig. 1).
Fig. 1. Extra Fees on reservation screen
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View Extra Fees
To view Extra Fees for a location navigate to the Extra Fees
page (System Setup > Extra Fees).
From the Extra Fees page select the location and click
"View" to view the Extra Fees for that location (see Fig. 2).
Fig. 2. Select location
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Add an Extra Fee
To add an Extra Fee click "Add a record" (see Fig.
3).
Fig. 3. Click "Add a record"
This will open the New Extra Fees page (see Fig. 4).
Fig. 4. New Extra Fees page
A. Select the location the Extra Fee will apply to.
B. Enter a name for the Extra Fee.
C. Select a type for the Extra Fee.
D. Specify the rate of the Extra Fee
E. These fields are optional.
NOTE: For more
detailed information on each field found on the New Extra Fees page, see Field
descriptions.
Once the required fields have been filled click “Submit” to
save the new Extra Fee.
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Edit an Extra Fee
To edit an Extra Fee click the highlighted Extra Fee you
want to edit (see Fig. 5).
Fig. 5. Click Extra Fee to edit
When editing an existing Extra Fee that is assigned to a
hired or returned reservation you cannot change a number of fields (see Fig.
6).
Fig. 6. Fields that cannot be updated
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Delete an Extra Fee
To delete an Extra Fee click the red “X” icon corresponding
to the Extra Fee you want to delete (see Fig. 7)
Fig. 7. Click “X” to delete
To confirm deleting the Extra Fee click “Yes” on the
confirmation message.
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Field descriptions
|
Name
|
Field
Required
|
Description
|
|
Location
|
Yes
|
The location where the Extra Fee will be applicable to.
|
|
Extra Fee
|
Yes
|
The name of the Extra Fee.
|
|
Type
|
Yes
|
The Extra Fee type. Daily is a set amount charged daily, fixed is a
one off fee and percentage is a onetime fee calculated as a percentage of the
booking fee.
|
|
Rate
|
Yes
|
The rate to be charged as the Extra Fee. Could be percentage, or
dollars depending on Extra Fee type.
|
|
Max price
|
No
|
Set a max price for the Extra Fee. An example would be a max price of
$30 for GPS hire where the daily rate is $5, regardless the number of booking
days the Extra Fee cannot exceed $30.
|
|
GL code
|
No
|
GL (general ledger) code is the code used when a third party
financial system is used.
|
|
Category
|
Yes
|
Set the vehicle category the Extra Fee will apply to or leave it set
to all categories.
|
|
Extra fee group
|
No
|
The group the Extra Fee will be displayed under on transaction pages.
|
|
Bond
|
Yes
|
If set to yes the Extra Fee is viewed as a bond payment and therefore
do not affect sales figures.
|
|
Cancellation fee
|
Yes
|
Sets whether this Extra Fee is a cancellation fee and can be applied
to cancelled bookings.
|
|
Prepaid fuel
|
Yes
|
If set to yes the amount of a full tank of fuel is charged to the
customer at the time of hire.
|
|
Mandatory
|
Yes
|
Allows you to select whether the fee is included in the cost of the
reservation.
|
|
Recovered expense
|
Yes
|
Allows the Extra Fee to be excluded from sales and revenue reports.
Used for expenses such as speeding tickets.
|
|
Apply referral commission
|
Yes
|
Sets whether the Extra Fee charge is included in calculating the
referral commission.
|
|
Apply agency commission
|
Yes
|
Sets whether the Extra Fee charge is included in calculating the agency
commission.
|
|
Pay operator commission
|
Yes
|
Sets whether the Extra Fee charge is included in calculating the pay
operator commission.
|
|
Apply state tax
|
Yes
|
Set whether the local tax applied (region specific).
|
| Apply GST | | Set whether GST is applied. |
|
Percentage fee on total
|
Yes
|
Sets whether the total value is used for percentage Extra Fees rather
than just the rental rate.
|
|
Merchant service fee
|
Yes
|
If set to yes this includes the Extra Fee as a credit card surcharge.
|
|
Item supplied
|
Yes
|
If set to yes this means the Extra Fee is associated with a physical
item that must be picked up and dropped off when the vehicle is.
|
|
Trackable item
|
No
|
Select what item is to be tracked.
|
|
Description
|
No
|
A description of the Extra Fee.
|
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