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2. Vehicle Categories

Reference Number: AA-00514 Views: 5022 Created: 2011-11-29 17:55 Last Updated: 2017-10-05 10:50 0 Rating/ Voters

In this section

Vehicle Categories tab

Maintaining Vehicle Categories

Add a Vehicle Category

Add an image to a Vehicle Category

Edit a Vehicle Category

Delete a Vehicle Category

Field Descriptions

 

Vehicle Categories tab

Vehicle categories are used when setting up rates. They also decide the order of your vehicles on the reservation sheet.

 

Vehicle category descriptions as well as the number of passengers and bags a vehicle category can carry are also used by your website if you are using Rental Car Manager's Web module.

 

Before setting up your vehicle categories, allow some time to decide exactly how you wish to group your vehicles for charging purposes and in what order you wish to display these groupings on the Reservation Sheet. This will allow you to have a clearer idea of what your vehicle categories should be.


The following getting started video shows the basics of editing/ adding vehicle categories; Adding/ Editing Vehicle Categories.

 

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Maintaining Vehicle Categories

New vehicle categories are maintained from the Vehicle Categories page under Vehicle Maintenance. Vehicle categories are maintained under the Vehicle Categories tab.

 

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Add a Vehicle Category

First open the Vehicle Categories page (Vehicle Maintenance > Vehicle Categories). 

 

On the Vehicle Categories page, click "Add a Vehicle Category" (see Fig. 1).

 


Fig. 1. Click "Add a Vehicle Category"

 

On the Add Vehicle Category page (see Fig. 2):

  • A. Select a category type. The available choices in the list have been previously defined following the instructions in vehicle Categories Type
  • B. Enter the name for the vehicle category.
  • C. The other fields are optional and can be filled later. 


Fig. 2. The Add Vehicle Category page

 

NOTE: For information on each field found on the Add Vehicle Category page, see Table 1.

 

Click Submit to save the record and close the page.

 

On the main Vehicle Categories page, you'll see the newly-added record in the Vehicle Categories table.

 

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Add an image to a Vehicle Category

You may add an image to a vehicle category. See the Upload Images Tab article for more information.

 

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Edit a Vehicle Category

First open the Vehicle Categories page (Vehicle Maintenance > Vehicle Categories). 

In the Vehicle Categories table, click the vehicle category you want to edit (see Fig. 3).

 


Fig. 3. Click a category to edit a record

 

For more information on the category options, see Add a Vehicle Category.

 

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Delete a Vehicle Category

First open the Vehicle Categories page (Vehicle Maintenance > Vehicle Categories). 

 

In the Vehicle Categories table, click the X icon in the Delete column (see Fig. 4).

 


Fig. 4. Click the X icon to delete a record

 

Click "Yes" on the confirmation message to delete the record, or "No" if you wish to cancel the deletion of the record.

 

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Field Descriptions

Table 1. Field descriptions for the Add a Vehicle Category page

Name Required (Yes/No) Description
Category Type Yes  The category type of the vehicle category. The category types must have been defined previously under the Category Type tab.
Vehicle Category Yes The name of the vehicle category
Friendly Description No  Descriptive text that allows you and your customers to more easily identify the vehicle category. The friendly description is printed on email confirmation messages sent to the customer and displayed on the Web Site Interface module that rental operators use on their websites.
Age of Youngest Driver No  The acceptable age of persons allowed to drive the vehicle, e.g. 21, which means that only persons aged 21 years old and above can drive a vehicle belonging to this category.
Image No  The file name of the image that is displayed for the vehicle category. The images file name should not have any spaces. The actual image is uploaded to the system through the Upload Images tab on the Vehicle Categories submenu and displayed on the Vehicle Image section of the Summary Page when editing a vehicle record.
No. of Adults No  The number of adults that the vehicle category can carry. This number is displayed on the optional Web Site Interface module.
No. of Children No The number of children that the vehicle category can carry. This number is displayed on the optional Web Site Interface module.
No. of Large Luggage No The number of large luggage that the vehicle category can carry. This number is displayed on the optional Web Site Interface module.
No. of Small Luggage No The number of small luggage that the vehicle category can carry. This number is displayed on the optional Web Site Interface module.
Ordering No Controls the order of the vehicle categories displayed on the Reservation Sheet. This is a free format field that is alphanumeric and applies either an alphabetical or numeric sort order to the Category Type groupings, e.g. a 'Cars' vehicle category with an ordering value of 'A' or '1' will appear before a 'Motorcycles' vehicle category with an ordering value of 'B' or '2.'

 

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