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Add Damage Record Tab
When a vehicle gets damaged, you may record the damage sustained under the Add Damage Record tab of the Damage Management submenu in Vehicle Maintenance.
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To Add a Damage Record
1. Click Vehicle Maintenance.
2. Click Damage Management.
3. On the Add Damage Record tab, which is open by default, enter the registration or fleet number of the vehicle to which you want to add a damage record (see Fig. 169).
Fig. 169. Enter the Registration or Fleet Number
4. Click View to search for the vehicle record (see Fig. 170).
Fig. 170. Click View to Search for a Record
5. When the search result is displayed onscreen, click Select (see Fig. 171).
Fig. 171. Click Select to Display the New Damage Record Page
6. On the New Damage Record page (see Fig. 172):
A. If the damage occurred while a customer was driving the vehicle, enter the reservation number for the vehicle when the accident occurred.
B. All fields on the page are optional. However, we recommend that you enter as much information as possible so that you'll have a complete record of the damage sustained.
Fig. 172. Enter the Details on the New Damage Record Page
NOTE: For information on each field found on the New Damage Record Page, see Table 4.
7. Click Submit to save your changes and close the New Damage Record page.
You may view the damage record you just added from the Damage Enquiry tab of the Damage Management submenu (see Damage Enquiry).
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Field Descriptions
Table 4. Field Descriptions for the New Damage Record Page
| Name |
Required (Yes/No) |
Description |
| Registration Number |
Yes |
The vehicle's registration number
|
| Reservation Number |
Yes |
The reservation number to which the damage record is to be added |
| Damage Location |
No |
The location where the damage was sustained |
Damage Area
|
No |
The area where the vehicle sustained damage |
| Damage Type |
No |
The damage type. The values shown on the list are defined under the Damage Type tab of the Damage Management submenu. |
| Damage Date |
No |
The date when the vehicle sustained damage |
| Cost of Repair |
No |
The cost for repairing the damage |
| Amount Recovered |
No |
The amount recovered from the vehicle's insurer |
| Repaired |
Yes |
Set to No by default. Set this to Yes once the damage has been repaired. |
| Claim No. |
No |
The insurance claim number. This is typically provided by the insurer. |
| PO No. |
No |
The purchase order number for the vehicle's repairs |
| Service No. |
No |
The service no. that the repair shop assigns to the vehicle |
| Vendor |
No |
The vendor or the name of the repair shop that will repair the vehicle |
| Description |
No |
Free-form text field where you can enter all information related to the damage sustained and the repairs to be performed on the vehicle |
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Summary
This article details the Add Damage Record tab, where information on damage sustained by a vehicle is added. The Add Damage Record screen allows you to add damage records to a vehicle.
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