Purpose
The Vehicle
Activity Report by Region is very similar to the Daily Activity Report except
that it allows you to group pickups and drop-offs by region. Included
in the report are the reservation number, date, time, vehicle, registration
number, customer, colour, any extra items supplied and arrival or departure
details.
From the report, you can update a reservation and change
the status to hired or returned thereby checking out or checking in the vehicle
directly from the report. When you have finished the check out or check in
process the activity report will automatically refresh and display only the
remaining pickups and drop-offs. This is the most efficient screen to
process scheduled pickups and drop-offs from across a selected region.
You may also change the
renting customer, and view the notes attached to each pickup or dropoff. For
unallocated bookings, you can also allocate a vehicle directly from this
report.
Accessing the Report
Reports > Vehicle
Activity Report > Vehicle Activity Report By Region
Parameters
The date range parameter
applies to the pickup and dropoff dates, the Pickup List will show bookings
with a pickup date within the selected date range. The Dropoff List will show
bookings with a dropoff date within the selected date range.
|
Region
|
Select a region to view vehicle activity for or select all regions
|
|
Date Range
|
Enter a date range to view vehicle activity for
|
|
Vehicle Categories
|
Select a vehicle category to view activity for
|
|
Order
|
Order the results by the selected field
|
|
Activity
|
Select Current Activity to view bookings with a status of reservation, select all activity to view allbookings including hired and returned
|
|
Pickup and Dropoff List
|
Select whether bookings with a pickup or a dropoff date within the selected date range are shown
|
|
Exclude Balance
|
Include or exclude the booking balances in the report
|
|
Include Notes
|
Include or exclude booking notes in the report
|
|
Non-revenue & maintenance bookings
|
Select to display non-revenue & maintenance bookings in the report |
Example
Below is an example of a
generated Vehicle Activity By Region report.
Fields
Some fields are specific to the Pickup List or Dropoff
List, for example the Change field (change customer) is only available for the
Pickup List.
|
Res. |
Reservation number |
|
Ref# |
Reference number |
|
Update |
Update the booking details |
|
Change (Pickup List only) |
Change the booking customer |
|
Notes |
View booking notes |
|
Status |
The booking’s status (reservation, hired etc) |
|
Pickup/ Dropoff |
The booking pickup/ dropoff location |
|
Date |
The date and time the vehicle is being picked up or dropped off |
|
No. Days |
The length of the booking in days |
|
Category |
Vehicle category |
|
Vehicle |
Registration number of vehicle |
|
Currently located (pickup list only) |
The current location of the allocated vehicle |
|
Colour |
The vehicle’s colour |
|
Item Supplied |
Extra items (GPS, booster seat etc) |
|
Customer |
Customer name |
|
Mobile |
Customer mobile number |
|
Arrival/ Departure |
The customer’s arrival/ departure number (flight number, ship number etc) |
|
Date Booked (pickup list only) |
When the booking was created |
|
Last Rental/ Next Rental |
The details of the next/ last booking that the vehicle is allocated to |
|
Daily Rate |
The daily rate for the booking |
|
Rental Value |
The total rental value of the booking |
|
Balance |
The remaining balance of the booking |
Points to Note
Regions are groups of
locations, for example you could have all Sydney locations under a region named
Sydney. For more information on Regions see the Regions knowledge base
article.
To view vehicle activity for
a location you can use the Vehicle Activity Report.
Printing/Exporting
Click Here for details on how to print or export a report from RCM.
Relevant Links
Categories 