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2. Vehicles On Hire Report

Reference Number: AA-00605 Views: 4343 Created: 2011-12-07 15:27 Last Updated: 2018-02-02 08:32 0 Rating/ Voters

Purpose  

The Vehicle On Hire Report allows you to obtain a listing of all of the vehicles that are out on hire on a particular day.

As well as the vehicle information, the booking information is also returned in this report.

Accessing the Report 

Reports > Daily Activity Reports > Fleet Status Report > Vehicle On Hire Report


Parameters 

The following list of parameters can be used when running this report.

Location

Can be run for ‘All Locations’ or a Selected Location

Region

You can run the region for “All Regions” or a selected Region

Category

You can run the report for “All Categories” or a selected Vehicle Category.

Date

The Date you would like the report to run for.

Any booking whose pickup date is either before or on and the drop off date is on or after the date entered will be returned.

Current on Hire

You can choose one of two options:

  • Current On Hire, or
  • Include Returned.

If you choose the first option, only bookings with a status of Hired will be returned.

If you choose the second option, bookings with either a status of Hired or Returned will be returned.

Include Non-Revenue Bookings

You can choose to either include or exclude Non-Revenue bookings.

Order By

You can choose the ordering of the results.

Example

The following image show an example of this report after it has been run.


Fields

The following table contains a description for each of the fields which appear in the report results.

Res#

The reservation number of the booking

Status

The status of the booking

Category

The Vehicle Category

Model

The model assigned to the vehicle

Rego

The Registration number of the vehicle.

Fleet#

If a Fleet# has been assigned to the vehicle, it will appear here.

Source

The Rental Source associated with the booking.

Ref#

If a Reference # has been assigned to the booking, it will appear here.

Customer Last Name

The Last Name of the customer assigned to the booking.

Departure

If a Departure flight # has been saved against the booking, it will appear here.

Pickup

The Pickup Locaton associated with the booking will be displayed here.

Pickup Date

The Pickup date and time will be displayed here.

Drop off

The Drop Off Location associated with the booking will be displayed here.

Drop off Date

The Drop Off date and time will be displayed here.

No. Days

The total number of days for the booking.

Total Revenue

Total Revenue for the booking will be displayed here.

Points to Note

You are able to view the booking details screen by clicking on the Res#. This will take you to a pop-up window which contains the Booking Details screen.

Printing/Exporting 

Click Here for details on how to print or export a report from RCM.