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2. Vehicle Performance Report

Reference Number: AA-00629 Views: 4374 Created: 2011-12-09 12:25 Last Updated: 2018-06-04 11:37 0 Rating/ Voters

Purpose  

The Vehicle Performance Report shows the total revenue and Utilisation rates for each individual vehicle, grouped by vehicle category. The total revenue is based on the number of days hired in the reporting period.

For example, if a vehicle is hired out from the 1st of March to the 31st of March at $50 per day and the Vehicle Performance Report is run with a date range from the 1st of March to the 10th of March the total revenue printed for the vehicle will be 10 Days @ $50 = $500.  

It also shows the net daily dollar average per vehicle as well as the gross daily dollar average per vehicle. The net daily dollar average is computed by dividing the rental revenue by the number of days hired while the gross daily dollar average is computed by dividing the total rental revenue by the number of days hired.

Accessing the Report 

To open the Vehicle Performance Report follow the steps below.

Reports > Monthly Financial Reports > Operating Control Report > Vehicle Performance Report


Parameters 

The table below describes the parameters that can be changed when running the Vehicle Performance Report.

Pickup Location

Select to generate the report for vehicles at the selected location.

Owning/ current location

Whether the selected location applies to a vehicle’s base/ owning location or where the vehicle is located currently.

Vehicle Category Type

Generate report for the selected category type.

Vehicle Category

Generate report for the selected category.

Rego/ Fleet#

The vehicle’s registration/ fleet number. If a value is entered it overwrites the selected location, category type and category.

Date Range

Date range to generate report for.

Example

The image below shows an example of the Vehicle Performance Report after it’s been run.


Fields

The table below describes each of the fields shown in the Vehicle Performance Report.

Category

The vehicle category

Model

The vehicle model

Rego

The vehicle’s registration number

Fleet#

The vehicle’s fleet number if one is assigned

No. of Days Available

The number of days the vehicle was available for in the selected date range

No. Days Rented

The number of days the vehicle was hired for in the selected date range

Utilization Rate

The percentage of days available that the vehicle was hired (days rented ÷ days available)

No. of Contracts

The number of contracts over the selected date range, e.g. if there were 4 reservations for the vehicleover the selected date range then there were 4 contracts

Rental Revenue

The revenue from the rental, includes only revenue from rental rates. Excludes extras.

Extra Revenue

Revenue sourced from extras, for example extra fees

Total Revenue

The total revenue, rental revenue plus extra revenue

Percentage of Total

The vehicle’s total revenue as a percentage of the total revenue (all vehicles/ categories) over the selected date range

DDA Net

The average daily net revenue for the vehicle (rental revenue ÷ days rented)

DDA Gross

The average daily gross revenue for the vehicle (total revenue ÷ days rented)

Maintenance Costs

The maintenance costs for the vehicle over the selected date range

Net Revenue

The total revenue of the vehicle minus the maintenance costs

Points to Note

Note that while the location parameter is described as “Pickup Location” the location only applies to the vehicle owning location or the vehicle’s current location.

Printing/Exporting 

Click Here for details on how to print or export a report from RCM.