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Sales By Location Report

Reference Number: AA-00661 Views: 6476 Created: 2011-12-13 15:48 Last Updated: 2012-01-05 17:15 0 Rating/ Voters

In This Section

Sales By Location Report

To Generate a Sales by Location Report

To Print a Sales by Location Report

To Export a Sales by Location Report to Excel

Summary


Sales By Location Report

 

The Sales by Location Report displays sales figures by booking source over a selected date range.


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To Generate a Sales by Location Report

 

1. On the Reports menu, click the Hireage and Sales Reports tab.

 

2. Click Sales by Location Report (see Fig. 294).

 

Fig. 294. Click Sales by Location Report

 

3. On the Sales by Location Report Page (see Fig. 295):

 

A. Select either a location or region. By default, location is set to your default location. When generating a report, if you have selected a region, Rental Car Manager will disregard the location.

 

B. By default, booking status is set to Hired (include Returned). This means that all reservations with status = Hired and status = Returned will be included in the report. You may change the booking status, if needed.

 

NOTE: For more details on booking statuses, see the Reservations User Manual.

 

C. Pickup date range is set to the current system date. You may change the date range, if needed.

 

Fig. 295. The Sales by Location Reports Page

 

4. Click View to generate a report ordered by location (see Fig. 296).

 

Fig. 296. The Sales by Location Report

 

Once you generate the report, you can print it and export it to Excel. You can also drill down into the details of the bookings for that vehicle category.

 

NOTE: Table 64 shows descriptions of each column found on the Sales by Location Report.


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To Print a Sales by Location Report

 

1. Generate a Sales by Location report (see To Generate a Sales by Location Report).

 

2. After generating the report, click Print to display a printer-friendly version of the report in a separate browser window (see Fig. 297).

 

Fig. 297. A Printer-Friendly Sales by Location Report

 

3. Print the report using your browser's Print feature.


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To Export a Sales by Location Report to Excel

 

1. Generate a Sales by Location report (see To Generate a Sales by Location Report).

 

2. After generating the report, click Excel.

 

3. You will be asked to either open or save the Excel file (see Fig. 298). To open the file in MS Excel, click Open. To save the file to your local drive, click Save.

 

Fig. 298. Click Either Open or Save

 

4. If you choose to open the file in Excel in Step 3, you can save the file by using Excel's Save As feature. If you choose to save the file to your local drive, navigate to the location on your local drive where you save the file and click the file to open it in Excel. Fig. 299 shows a sample Sales by Location report exported to Excel.

 

Fig. 299. A Sales by Location Report Exported to Excel

 

NOTE: Depending on the browser you are using to access Rental Car Manager, you may be prevented from opening an Excel file from the Internet on your computer. To resolve this problem, see the FAQ section on the Rental Car Manager Help Center.

 

 

Table 64. The Sales by Location Report Columns


Column Name

Description

Location

The location or branch name 

No. of Contracts 

The total number of contracts for a location

Insurance Applied %

No. of Contracts with Insurance / Total No. of Contracts

No. Of Days Hired

The total number of days hired for all contracts.

Average length of Hire

No. of Days Hired / No. of Contracts.

Adjusted Rate

Total Revenue / No. of Days Hired

Rental Revenue

Total No. of Days x Daily Rate

Extra Revenue

Total of all extra fees charged excluding Recovered Expenses and Bond Fees

Total Revenue

Rental Revenue + Extra Revenue

GST

The total tax charged, i.e. GST for Australia or the regional name for tax in a specific country

LYTD 

Last Year-to-Date Total Revenue

% Diff

The % change between the current year's total revenue and last year's total revenue


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Summary


This article details the Sales By Location Report tab, where a report that displays sales figures by booking source over a selected date range is generated. The Sales By Location Report screen allows you to view, print, or export to excel the Sales By Location Report.


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